Your Three Options In Cloud Security
Clouds are so incredibly useful, so why are companies shying away from cloud services? Number one reason: security. We tend to not trust what we don’t fully understand, and since cloud services is a complicated concept to wrap your mind around, it may be tough to fully trust. This month, we hope to ease the process of understanding what cloud services are and how they can benefit your business. In this post, though, we’ll be discussing the three different options you have security-wise when it comes to the cloud.
1. Block all clouds from being used.
Whenever new technology emerges, the cautious type tend to shut it down and restrict it before it’s “too late.” Banning services also becomes the least productive and least popular option amongst employees, but it does reduce risk of data breaching. Not adjusting and adapting with new technology, especially technology that can help advance your company, can put you at a competitive disadvantage and come off as outdated to your current and potential customers. This can be a near-impossible option, too, if your business is one that follows the BYOD (Bring Your Own Device) model so many businesses are moving towards. It becomes much more challenging and sometimes impossible to sync files on all devices without cloud capabilities.
2. Allow only one file sharing cloud.
Approving use of one cloud service for the whole company has its advantages and disadvantages. This puts all company files in one centralized location, making them easily accessible to all employees with permissions. However, this does give all your information to the hosting company, and they are therefore responsible for the security of all these files and documents. This does also pose the risk of employees rebelling and choosing to use whatever cloud service they are more comfortable with. This puts your company’s information in more than one location, possibly with varying levels of security, and can create additional risks and issues for your IT team to have to repair later down the line.
3. Encrypt all data before it enters the cloud.
An option that could best appease all is to create and enforce an encryption process that all employees must adhere to before saving and sharing files via cloud. When these files are encrypted at the source, employees have the freedom to save and share using whatever cloud service is most convenient for them. This becomes the optimal choice when all employees are saving and/or encrypting correctly and your IT team is in charge of managing the system. Employees can save and/or encrypt properly when they are trained and tested on the process and held accountable for following through on this company procedure. Having your IT manage the system also puts your company’s security in your own hands (or your IT company’s hands), enhancing your security.
In the end, the choice is up to you. Sit down and evaluate your business. Where are you now? Where do you want to go? If you want to see your company grow, you’ll need to adapt to changes in technology. Find a way that fits with your business model and future goals.
If these goals include utilizing cloud services, Heart is ready to help! Check out our cloud offerings, and give us a call at (309) 427-7000 today.