Are Your Employees Putting Your Business At Risk?
Sure, you trust your employees, but could they be unintentionally be putting your business is danger? Purposefully or not, your employees may be making your company a target for trouble. We all want to avoid business risk, but before we dive in, you have to first ask yourself these questions:
Does your company allow employees to work on their own personal devices?
Are your work devices password protected?
If yes, do these devices all have the same password?
Do you ever leave your workstation with private information up (i.e. emails, financial records, customer or employee information, etc.)?
When was the last time your data was backed up?
With these five questions, big risks are at stake for your business. Synchronization between telephones, laptops, desktops, and mobile devices is a remarkable luxury that we have, but this can also leave us in danger of data loss. These losses and leaks can be extremely costly for businesses not only to replace, repair, and recover, but also in time lost by employees because of resulting delays.
There are precautions your business can take to minimize your chances at data loss. The first step is making sure your company has a data protection plan that is strictly enforced. This plan should have set rules and regulations that all employees must follow to ensure the safety of your sensitive information. This can be as simple as requiring all employees to change passwords every few months or not allowing business devices be used for personal needs. Be sure to include mobile device security procedures as well. Phones are easy to lose or have stolen, so making all sensitive materials password protected with strict encryption settings is essential for the safety of your data and files that can be accessed on mobile devices. It’s also wise to synchronize your identity and access management, mobile device management systems, and additional security platforms to ensure that each employee only has access to what they need to complete their tasks.
In addition to encryption and password protection, there should be set guidelines for saving and backing up files. Have a set date or time when data must be backed up (ex. All files should be backed up before leaving each day, or files should be backed up once a week). Screenshots of large files should also be included to ensure that these sensitive information is still available, even if only in read-only format, if read errors or file corruption occurs during backups.
If your business is in need of secure streamlined connectivity or has questions about data security, Heart Technologies is there for you. Click here to visit our website, email us, or give us a call at 309.427.7000.