Risks of Cloud Services
As with anything in life, cloud services come with its own risks. These risks may affect your company, and there is a chance none of these risks will ever hinder your business. Regardless, it is important to be aware of these possible threats in order to make the most informed decision. By knowing these risks of cloud services, your team may also be able to take proactive measures to combat potential dangers to your cybersecurity.
NOTE: The risks mentioned are those for using any cloud services in general, not necessarily Heart’s cloud services. Some of the risks of cloud services mentioned below may not affect Heart customers at all. Heart prides itself on our high levels of expertise in technology, which allows us to provide expert advice to all business professionals seeking cloud services, even if it is not our service.
Risks of Cloud Services
1. Accidental Changes
We’ve all received an accidental call from someone whose phone was in their pocket or bag and unintentionally dialed us. Likewise, cloud services can have the same effect. With many people with access to the files and documents on the cloud, it is possible that someone could accidentally change or delete these important pieces of information. Because the cloud houses this information for the whole company, one person’s mistake could mess with everyone’s files and documents saved to the cloud. Clouds such as online stores or social media sites can also cause accidents, such as making personal purchases on the company credit card or posting to the company Facebook page instead of your personal page.
These risks may be combatted. Utilizing backup services early and often (Heart offers managed backups, wink wink) can help bring back files that have been mistakenly altered or deleted. Employees saving a copy to their own company drive or flash drive could also be a life-saver in these situations. Additionally, having employees make company purchases or post on company social media pages using a computer that is left in the office at all times could help prevent accidental posts or buys.
2. Terminated Employees
Back in the day, if an employee was let go, removing his or her access company information was as simple as removing and/or clearing his desktop computer. As times have changed, though, removing company info access has become more complicated. With the rise of BYOD (Bring Your Own Device) styles of work means access anywhere, which is great for current employees, but it does put a stressor on the company–more specifically, your security manager–when an employee is terminated.
Cutting off company access is achievable, however. Be sure to change company passwords, and ensure that all security measures are in place to deny access to unauthorized users. If possible, provide your employees with the technology they need for their job. If you provide employees with the laptop and/or desktop they need, all of their information is on that company-owned device. When the employee is let go, they would be required to leave all company-owned items, making the process of removing their access a bit less daunting.
3. Joining a Large Cloud Service
Becoming a part of a large cloud service does put your company at risk of potential security breaches. For example, let’s say you’re the owner of Jane’s Beauty Supply, a small business in Pekin, IL. Although your business is good and lucrative in terms of small business, a hacker will most likely not target your company alone. Now let’s say you create a shop on an e-commerce website, such as Etsy, to increase your revenue. Because your shop is now paired with millions of other businesses, this information is more appealing to a hacker. If the e-commerce website is compromised, your information can be stolen as well.
Any cloud service can be hacked, unfortunately. By taking the appropriate measures to keep your information safe on larger cloud services or choosing a smaller cloud service option can both help secure your data and discourage hackers. Remember to use those strong passwords on all your accounts as well!
All in all, clouds are virtually unavoidable. If you have any web presence whatsoever, you are most likely using a cloud in one way or another. That being said, there is still a great chance that none of these risks will happen to you or your company. In order to make the best and most informed business decision, though, it is essential to know what could possibly happen, positive or negative. With the tips given here, though, you can see that although these potential risks do exist, there are preventative measures you can take to partially or completely protect your sensitive information.
If you want to know more about cloud services or if you are ready to use the cloud in your organization, look no further than Heart! We’re always here for you with 24/7 support. Learn more about what we can do for you by giving us a call at 309.427.7000 today.